For companies selling goods or services in Romania without establishing a Romanian company, obtaining a VAT number in Romania is only the beginning. Once registered, the business may have ongoing VAT reporting, SAF-T, Intrastat, RO e-Factura and RO e-Transport obligations. We can assist of that.
TaxOlia provides monthly VAT compliance in Romania for non-resident companies, including businesses selling through platforms such as eMAG, European groups with Romanian transactions and accounting or tax firms that need a reliable Romanian subcontracting partner.
Romanian VAT returns: D300, D390 and D394
The core monthly or quarterly VAT compliance process starts with the Romanian VAT return D300. Depending on the company’s transactions, this is accompanied by D390 VIES for relevant intra-EU supplies, acquisitions and services, and D394 for domestic transactions reported to the Romanian tax authorities.
The challenge for a foreign company is often not the forms themselves, but obtaining the right transactional data from an ERP system that was designed for another country. TaxOlia has streamlined processes for collecting, checking and transforming data received from foreign accounting systems, reducing manual work and making recurring compliance more predictable.
SAF-T reporting for non-resident VAT-registered companies
SAF-T D406 can also apply to non-resident companies holding a Romanian VAT number. The Romanian SAF-T file requires significantly more detailed data than a conventional VAT return, including accounting, tax, customer, supplier, invoice and transaction information.
This can be particularly difficult when the company’s accounting system is located outside Romania and does not produce Romanian SAF-T data directly. TaxOlia uses structured data collection and automated tools to transform information from foreign systems or Excel files into the Romanian reporting format and prepare the D406 file for submission.
Intrastat reporting in Romania
Intrastat reporting becomes relevant when intra-EU movements of goods exceed the applicable statistical thresholds. For 2026, the threshold is RON 1,000,000 separately for arrivals and dispatches. Depending on the level of trade, the declaration may require information such as commodity codes, quantities, values, countries of origin or destination and transport-related details.
TaxOlia can incorporate Intrastat monitoring into the monthly compliance process, helping foreign businesses identify when the reporting obligation arises and prepare the required information.
RO e-Factura and Romanian electronic invoicing
Romanian e-invoicing can create an additional technical challenge for a foreign company whose invoicing system was not built for the Romanian RO e-Factura requirements. TaxOlia can prepare and submit the required electronic invoices based on structured invoice data or Excel files supplied periodically by the client, allowing the client’s existing invoicing process to remain largely unchanged.
RO e-Transport and UIT codes
Where Romanian RO e-Transport rules apply, transport data may need to be reported and a UIT code generated before the relevant movement. This can be difficult when transport information sits with logistics providers or outside the company’s Romanian accounting system. TaxOlia can support the data preparation and UIT reporting process as part of the wider Romanian compliance workflow.
A practical Romanian VAT compliance partner
TaxOlia focuses on Romanian tax compliance for non-resident businesses. Our processes are designed around recurring cross-border compliance rather than one-off local accounting work. Automated tools, standardised data templates and streamlined review procedures help us keep delivery efficient while maintaining the level of control expected by international businesses.
This approach also helps keep the costs for VAT compliance in Romania competitive. For companies that already have an accounting or tax adviser elsewhere in the EU, TaxOlia can also operate as a Romanian subcontracting partner, handling the local VAT registration and ongoing compliance while the client relationship remains with the referring adviser.
How to obtain a VAT number in Romania
If your business needs Romanian VAT registration before starting local sales or other taxable transactions, TaxOlia can assist with obtaining a VAT number in Romania and then continue with the monthly compliance obligations once registration is completed. We obtain a Romanian VAT number, typically within one week. Required documents include: certificate of incorporation, foreign VAT certificate, company registry extract, description of Romanian activities and transactions, and power of attorney. We handle the application and communication with the Romanian tax authorities.
Need help with Romanian VAT compliance? Let TaxOlia handle your local reporting and compliance obligations.
Contact Us