Romanian Tax & VAT Compliance for Foreign Companies
Romanian Tax & VAT Compliance for Foreign CompaniesFor foreign companies, tax compliance Romania obligations usually begin before the first invoice is issued. A single shipment into a Romanian warehouse can trigger VAT registration in Romania. A VAT number brings SAF-T reporting — even with no Romanian accounting system. E-Factura changes how invoices leave your business, not just how you report them. We get them done for you.
How we work:
- TaxOlia handles the tax compliance calendar end to end: registration, monthly and annual filings, and the technical work of producing Romanian-format returns from foreign accounting data.
- We handle everything online.
- We have proprietary tools which speed up the process and keep the costs for our clients low.
VAT registration in Romania & Tax representation in Romania
VAT registration in Romania & Tax representation in RomaniaVAT registration in Romania is rarely a question of turnover. Imports, intra-EU acquisitions, holding stock in a local warehouse or supplying Romanian customers can each make it mandatory before you reach any threshold — and the liability is assessed from when registration became required, not when the number was issued. We assess your trigger, prepare and file Form 015 with ANAF’s non-resident unit, arrange fiscal representative in Romania where your company is established outside the EU, and take over the ongoing D300, D394, D390 and SAF-T forms submission cycle once the VAT number is active.
VAT Monthly Tax Compliance in Romania
Once your VAT number is active, the reporting cycle runs every month whether or not you have someone to manage it. We take over the:
- D300 VAT return, D394, D390 recapitulative statement,
- SAF-T (D406) submission for the same period — reconciled against each other before they’re filed, not after.
- Intrastat reporting, where your business involves movements of goods between EU Member States above the relevant thresholds
- E-invoice and send it to ANAF for you, if you issue invoices to local customers.
We can do it for you based on Excel information you download from your system. Our proprietary mapping tools convert data from your existing accounting system — even one that was never built for Romanian formats — directly into compliant filings, which is how we keep monthly compliance fast and the fees competitive. Get a fixed Quote
Market Entry & Non-Resident Company Tax in Romania
Market Entry & Non-Resident Company Tax in RomaniaThe structure you choose at entry determines your non-resident company tax Romania position for years afterwards. An SRL, a branch and a VAT registration without an establishment carry very different obligations — and a branch raises permanent establishment questions that a subsidiary does not. We assess which structure fits your actual operations before anything is registered: what you sell, where your customers are, whether you hold stock locally, and who signs contracts. You get a recommendation with the tax consequences of each option stated plainly, then the incorporation, CAEN selection and post-registration setup handled in one process. Restructuring afterwards costs considerably more than deciding correctly at the start. More details about the business environment in Romania here.
Corporate Tax Compliance Romania & Pillar Two
Corporate Tax Compliance Romania & Pillar TwoGroups within scope of Pillar Two face Romanian obligations that apply even when no top-up tax is due. The QDMTT notification is required on its own terms — missing it is a filing failure, regardless of the underlying calculation. We determine whether your group is in scope, prepare and submit QDMTT notifications to ANAF, calculate potential top-up exposure at entity level, and keep the position current as the domestic rules develop. Alongside that, we handle the ordinary corporate cycle: taxable profit adjustments, deductibility reviews, loss carry-forwards and annual returns. Both matter for your tax compliance Romania position — one carries the larger penalties, the other the larger amounts.
Cross-Border Tax Advisory Romania & Permanent Establishment Risk
Hiring someone in Romania, opening an office, running a project on site or letting local staff conclude contracts can each create a permanent establishment for your foreign company — bringing Romanian corporate tax obligations with it.The exposure is expensive precisely because it crystallises from the date the PE arose, not the date it was identified. By the time it surfaces, several years may be open.Our cross-border tax advisory Romania work assesses that risk against both Romanian law and the applicable treaty: what your people actually do here, what your contracts say, and where decisions are taken. You get a clear position on whether a PE exists, and what would change it.
We are very happy to discuss on how can we cover your needs.
Contact us →Frequently Asked Questions
How long does VAT registration take in Romania?+
For non-resident companies, registration through Form 015 typically takes 1 week, depending on how quickly the required documents are ready. The most common cause of delay is not ANAF's processing time — it's incomplete paperwork, missing translations or a missing apostille, sent back for correction. Preparing documents in parallel with your first commercial contract, rather than after it, is what actually shortens the timeline.
What documents do I need to register for Romanian VAT?+
Requirements depend on where your company is established. Generally you need your certificate of incorporation and constitutional documents, a VAT status certificate from your home tax authority, evidence of the activity triggering registration (contracts, purchase orders, transport documents), and identification for your legal representative. Non-EU companies also need to appoint a fiscal representative established in Romania. Documents from outside Romania typically require certified translation and, depending on origin, notarisation or apostille.
How much does VAT registration cost in Romania?+
VAT registration starts from €350, covering the Form 015 application, document review and liaison with ANAF's non-resident unit. The exact fee depends on your company's structure and whether fiscal representation is required. We confirm the fee before starting, so there are no surprises once the process begins.
What is included in monthly VAT compliance?+
Monthly VAT compliance covers your D300 VAT return, D394, the D390 recapitulative statement for intra-EU transactions, and your SAF-T (D406) submission for the same period. Where your business involves movements of goods between EU Member States above the relevant thresholds, we also handle Intrastat reporting alongside your other filings.
How much does monthly VAT compliance cost?+
Ongoing monthly compliance starts from €350/month, covering your VAT return, recapitulative statement and SAF-T filing. Where Intrastat reporting applies, it's included in the same process rather than billed as a separate service. The exact fee depends on transaction volume and reporting complexity — we quote a fixed monthly fee after a short review, so the cost is known before you commit.
Why are your fees lower than other providers?+
We built proprietary tools that map data from a client's existing accounting export directly into Romanian-format filings — including the SAF-T XML — instead of preparing each return manually from scratch. That reduces the time our team spends on repetitive data work, and we pass that efficiency on as a lower, more predictable fee. The process is faster for us and faster for you: documents move online, with no in-person visits required.
Do I need to be in Romania for VAT registration or ongoing compliance?+
No. The entire process runs online — document submission, ANAF filings and ongoing reporting are all handled remotely. Most of our clients have no physical presence in Romania at all.
Can you produce SAF-T if our accounting system isn't Romanian?+
Yes. If your company runs SAP, NetSuite, Xero, QuickBooks or any system configured outside Romania, our proprietary mapping tools convert your existing export into a compliant D406 XML file — without reconfiguring your ERP or maintaining a parallel set of Romanian books.
Need Romanian VAT registration or monthly compliance?
Registration starts from €350, and ongoing monthly compliance — VAT, SAF-T and Intrastat where applicable — starts from €350/month. Tell us about your business and we'll confirm the exact fee.
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